Can I Save A Template In Gmail

Gmail for business

How to save time with advanced Gmail templates

Stop typing the same stuff over and over and start letting smart applied science do the work for yous.

JR Raphael Past

Contributing Editor, Computerworld |

Table of Contents

Gmail templates option #1: The bones, built-in arrangement
Gmail templates pick #ii: The supercharged in-site system
Gmail templates option #3: The rich-formatting organisation
Gmail templates selection #4: The browser-based keyboard shortcut system

Hey, thank you for your email. Permit'south find a time to meet.

Great to hear from you. We'd love to chat. Please follow up with Pat (cc'd here) to prepare up an interview.

Sorry for the delay in getting back to y'all. This isn't something we can pursue right now, only I appreciate the involvement. (Too, I'd appreciate a sandwich.)

Do any of these responses ring a bong? The specifics may vary (especially, uh, on that last one), but we've all got our standard stock statements we send out time and time again via email — and if you were to add up all the time spent typing those sentences out, well, you could probably add an extra week of vacation onto your work year.

You may not exist able to eliminate the need for email formalities entirely, only you can relieve yourself the trouble of typing out the same stuff endlessly by tapping into Gmail's time-saving template possibilities. From the service'southward relatively simple congenital-in system to some exceptional third-party supplements, you lot've got plenty of options for cutting down on wasted typing and making email direction more efficient.

All you've gotta practice is decide which setup is right for you lot and then take a few minutes to set information technology upwardly one time — and from then on out, answering bones emails will require no more than a couple quick clicks or a single hotkey sequence and, if you lot're so inspired, a quick scrap of customization to tailor your template as needed.

We'll starting time with the most basic possibility and piece of work our way up to the more advanced options.

(Notation: All of the third-party tools recommended here have reasonable-seeming privacy policies that respect your data and avoid asking for unnecessary permissions. It's always smart to glance over those policies for yourself earlier installing anything, though, but to make sure you lot're comfortable with the level of access required and that, assuming you're using a work-continued account or figurer, the requirements won't violate any policies provided past your company.)

Gmail templates option #1: The bones, built-in system

If all you want is a serial of bones stock responses — and if yous're okay with using your mouse to pull those up when yous need 'em — Gmail'southward own native templates system could be more than plenty for your repetitive bulletin needs. And information technology's already in that location and available in Gmail, simply waiting to be activated.

To start, click the gear icon in the upper-right corner of the Gmail website and and then select the Run across All Settings button. Click the Avant-garde tab at the elevation of the screen, observe the "Templates" option on the page that comes up, and click "Enable" next to it. Click the Salvage Changes push button at the bottom of the screen and wait for the site to reload.

Now you're gear up to create your templates. Just start a new email, every bit if you were virtually to send a message to someone, and type whatever yous desire to save as a template into the body of the email. Then, click the iii-dot bill of fare icon in the bulletin'southward lower-right corner and wait for the new "Templates" choice.

01 gmail templates built in — Saving a template directly within Gmail is quick and piece of cake, if a bit limited.

Hover over that, and you should see an option to "Save draft as template." Hover over that, then select "Save new template." Give the template an easy-to-place name, when the prompt comes up, and click the Salve button — and that's it: The side by side time you demand to ship the message you saved, but click that aforementioned iii-dot icon and select "Templates," and you'll see your new entry as a ready-to-insert option.

Just be aware that if you oasis't already filled in the email'south subject field line when you add in the template, the template's name will automatically be inserted into that field — so unless that'south something yous actually want to apply as your message's field of study, be prepared to change information technology before hitting send.

02 gmail templates built in insert — Once you've created a Gmail template, you can insert it into any outgoing message.

And if you ever want to delete or edit existing templates, you'll detect commands for doing and so within that aforementioned surface area. (For editing, yous'll demand to outset insert the template you want to change into the electronic mail body, then make whatever modifications you desire — and and then, once everything's set up, click that three-dot bill of fare icon once more and select "Salve draft as template" followed by the template'south original name.)

Gmail templates choice #ii: The supercharged in-site system

If you like the idea of the native Gmail template setup only need a little more than oomph, an addition service called Gmelius might exist just the thing for you. Gmelius works via a browser extension (available for Chrome every bit well as Safari, Edge, and even Opera) or a mobile app (for either Android or iOS).

Once you get the appropriate software and get yourself signed up, you'll be able to create and edit templates inside the Gmelius dashboard. The templates are able to dynamically fill up in advanced variables, including the recipient's name. They'll even let you specify a sending address, a list of cc or bcc recipients, and a Gmail label to be applied to the message.

03 gmail templates gmelius — Gmelius'due south templates support variables, motorcar-filled recipient fields, and lots of other advanced options the native Gmail templates don't offer. (Click image to enlarge it.)

All of your templates will be bachelor directly within the Gmail website's standard etch tool, via a special new Gmelius-added icon (and they'll exist available within the standalone Gmelius apps on the phone forepart equally well). You lot can organize them into categories for easy discovery, and yous can share templates across an unabridged squad, too.

Gmelius is free for individual use, with a limit of 10 saved templates at a time, or at rates starting at $9 per user per month for unlimited and/or company-broad purposes.

Gmail templates option #3: The rich-formatting system

Perhaps fancy-looking newsletters, invites, and issue announcements are what you're after. If so, the BEE Templates for Gmail improver is the tool you need.

BEE Templates adds an icon into the regular Gmail compose tool, on the desktop, with which y'all tin find tons of slick, fix-to-get templates for everything from production promotions to news announcements. Just observe the template that's correct for your need, select it, and blast: Information technology'll be in your message and ready for you to edit and refine.

04 gmail templates bee — The BEE Templates add-on brings rich, professional-looking formatting into your Gmail templates.

BEE Templates is free at its base level. If you want the ability to save and share your custom creations for ongoing employ along with admission to even more starter templates and a host of avant-garde editing options, you can bump up to a Pro subscription for $15 a month as an individual or $25 per user per month for a team.

Gmail templates option #4: The browser-based keyboard shortcut system

Wish you lot could accomplish this same basic stuff without all the clicks? I hear ya. I'yard a huge fan of keyboard shortcuts myself, and I'd take a quick keyboard command over a series of mouse actions any day.

The secret to setting yourself up with that power is a super-handy service called Text Blaze. I've written about it before, considering information technology has the potential to save yous fourth dimension all throughout your web browsing environs, only it tin be incredibly handy for the specific purpose of Gmail templates, too (and that's really how I use it near often).

Text Bonfire works exclusively with Chrome, and so you'll need to be using that in order to accept advantage of it. Once y'all've installed the official extension and followed the steps to sign up for the service, you can head over to your Text Blaze dashboard to start configuring your templates.

Just click the circular blue plus icon in the dashboard's upper-correct corner to create a new particular. You'll demand to give information technology a label — a basic description of what information technology's all about, for your own future reference — and then give it a shortcut, which is the actual key sequence you'll type to trigger it. Be sure to recall of something that's like shooting fish in a barrel to remember and yet unlikely to be entered in any other context, when you aren't trying to pull up your template. (I kickoff all of my shortcuts with a slash to help with this. You could also use an asterisk, a tilde, or any other character that'll be like shooting fish in a barrel for y'all to hit when needed but unlikely to come up in your regular typing.)

05 gmail templates text blaze — Text Blaze isn't simply for email templates, but information technology works quite well for that purpose. (Click image to overstate information technology.)

Text Blaze can exercise some pretty interesting advanced stuff, too, such every bit inserting dynamic variables — the current date, the current fourth dimension, and so on. And whatever templates you create tin can exist used in more or less any text field inside your browser, so you could just every bit hands utilise them in something like Google Docs, should the urge ever strike.

Text Bonfire is costless for individual use, with a limit of 2,500 characters per saved template. You tin can raise that limit and unlock boosted features, including support for shared items and templates with images, by bumping upwardly to a $36-a-year Pro subscription — and you can add in organization-broad access controls and other company-aimed features with a business or enterprise programme, starting at $84 per user per year.

Contributing Editor JR Raphael serves up tasty morsels almost the man side of technology. Hungry for more than? Join him on Twitter or sign upward for his weekly newsletter to become fresh tips and insight in your inbox every Friday.